CAT-05 · Contract reviews
Know what you're paying for.
Not ready to tender? We audit what you already have and show where money is leaking before it auto-renews.
Start with what you already have
Most schools and trusts hold dozens of contracts, many signed years ago by people who have since moved on. Notice periods pass, prices rise with indexation clauses, and contracts roll over without anyone deciding they should.
What a health check covers
- A register of your current contracts, values, end dates and notice periods
- Auto-renewal clauses, minimum terms and early termination costs
- Charges that are avoidable, duplicated or no longer match how you use the service
- How your prices compare with what similar schools pay
- Which contracts to retender, renegotiate or leave alone, and when
- A procurement plan your board can approve, so renewals stop being a surprise
What happens next
You get a clear, prioritised report. Some savings can be made straight away by renegotiating or ending what you no longer need. Bigger contracts go onto a timeline so each one can be tendered properly, well before it renews.
Case study · Diocese of Bristol Academy TrustRead the full case study →
Print costs out of the shadows
The challenge
Rising print costs, under-used devices and auto-renewing leases full of hidden charges, with no view of cost per copy and no trust-wide print policy.
What we did
- Audited every device, lease, service level and usage pattern
- Right-sized the fleet using demand mapping
- Specified secure, energy-efficient cloud printing
- Tendered through a framework on a zero-capital lease and service model
Results
£16k+
a year of avoidable charges found
£9,000
estimated annual saving
−22%
devices, with no loss of service
−30%
colour printing
“AssetProc helped us get full visibility of what we are spending, what we need and what was possible.”School Business Manager, Diocese of Bristol Academy Trust